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EHS Management System

EHS management system

EHS management system is the integration of environmental management system (EMS) and occupational health and safety management system (OHSMS) two systems. EHS is short for Environmental Environment, Health Health, Safety Safety. The EHS management system is designed to manage the EHS risk, and the EHS system is a method of EHS management.


1 General provisions

2 Constitutive elements

3 System requirements

4 EHS policy

5 System files

General Rules

The EHS management system is a process of applying a quality system approach to manage EHS activities. This approach is a circular process (i. e., planning, implementation, evaluation, and adjustment), through the first loop, learning lessons, and then applying the lessons to the next cycle to improve and improve EHS management. The key to the system is people and procedures, that is, by connecting the company's EHS policy, legal requirements, business strategy and a series of requirements of the company, to achieve the continuous improvement of the overall EHS performance consistent with the company's EHS policy. In addition, the management system should include a set of procedures to identify and address the root cause of noncompliance.

The EHS Management System Model (the EHS-MS model) is a method or template to help compile or strengthen the EHS-MS. However, this does not mean that this specific management system must be adopted. Companies can form an existing management system based on other existing systems and procedures, or if they can focus on some parts of them. EHS-MS model has strong flexibility and adaptability, and can be appropriately increased or decreased according to the scale, complexity and factors of enterprise or facility operations to meet the requirements.

1.1 Purpose and Objectives

The potential benefits of EHS-MS include reducing injuries, accidents, pollutants, waste, operating costs and potential disadvantages, improving survivability, benefit, credibility and credibility. At the earliest possible stage of business planning, research and design, it helps to combine business management and EHS management together, and it can help to promote the unification of business objectives and EHS objectives. It looks at the effectiveness and efficiency of the entire process, and the long-term benefits of improving EHS performance and management levels.

The firm determines requirements to indicate what EHS Management emphasizes. Field personnel determine how they meet these requirements; this is not that all employees assume the same duty of action to meet a particular requirement. To succeed, all employees should have a consensus on the process.

The EHS-MS model has been outlined; each company uses this system to suit their own corporate image, business strategy, and values, if necessary. Relevant EHS-MS document, named EHS-MS Schema Guide (API Publ9100B), requires more assistance in preparing and implementing their own EHS-MS.

1.2 Scope

The scope of EHS-MS includes: clear and written requirements, objectives and priorities; specified, written and mutual responsibilities, obligations and permissions; development of procedures and documentation; appropriate resource allocation; appropriate training; regular monitoring of progress; appropriate adjustment of objectives and priorities; review of management effects; and communication with relevant parties.

Implementation activities include: clarifying the requirements of the leader and the owner, confirming the gap between working procedures and requirements, making clear priorities, compiling planning and tasks, allocating resources, preparation procedures, implementation planning, measuring effect, self-evaluation, improving EHS performance and management objectives according to business objectives and identified gaps, and starting the next cycle.

During the preparation of EHS-MS, companies with multinational companies should ensure that they are concise, audited and applicable, and appropriate in any country, regardless of their cultural background and operations.

1.3 Terms and definitions

The following terms and definitions shall apply to this standard.

Some definitions of key terms are given below to enable management systems to be applied and discussed in a coordinated way between organizations and companies. This also avoids terms that produce technical or defined errors already used in other criteria, such as ISO14001 or ISO14004, and that may differ in EHS-MS re-application. Other terms are given in the vocabulary of the EHS-MS guide.


Continuously improving the continual improvement

The process of strengthening the management system is designed to generally improve the EHS performance according to the organization's EHS guidelines and operational objectives.


Contractor, contractor

An individual, collaborator, manufacturer or company employed by the owner or operator to perform certain work or provide services, materials or equipment.


Environmental, health & safety management (HES-MS)

Apply quality systems (i. e., planning, implementation, evaluation, and adjustment) methods to manage environmental, health, and safety activities and achieve continuous improvement processes.


The EEMS reviews or reviews the EHS-MS assessment or audit

The process of evaluating the effectiveness and quality of the management system based on testing and measuring the results.


Element element

An important part of good safety, health and environmental operations (this EHS MMS model has 13 elements).


expectation expectation

A specific provision or requirement that is required to meet the objectives of the management system. Each element of this EHS management system has several expectations.


purpose goal

Overall goals or results achieved through the implementation of organizational strategies, goals, and systems.


Management system or system management system or system

Take a series of steps to ensure that your goals are achieved. A typical system includes four key feature considerations: the scope and objectives of recognition; written procedures and responsibilities and corresponding resources for implementation; a verification and monitoring process to determine whether the objectives can be met; and a feedback mechanism for continuous improvement. These key features provide a quality system approach (i. e., planning, implementation, evaluation, and adjustment).


objective objective

An endpoint required to help achieve an organizational policy or improve its performance.


Organization of the organization

A term used to describe a company, department, operating unit, business unit, or other similar part of the company.


Policy, policy

The organization's statement, with its intentions and principles, relate to overall EHS performance, and provides a framework for taking action and setting EHS goals.


Regulation practice

The method or means of completing the stated task.


Program procedure

Steps or a series of steps to follow a logical program under a given condition.


Procedure process

A series of actions, changes, and functions that lead to the final result.


Plan the program

A plan of action including scheduled events or activities.


Quality of quality

The consistency of the system and its function and the adaptability to the system and norms.


metric targets

Important events or actions that must be achieved within a set time frame to meet the goal.


Seven key elements of the EHS management system


The EHS-MS model consists of the following 13 elements: a) Policy and plan (planning):

1. Management's responsibilities and obligations.

2. Risk assessment and management.

3. Compliance and other requirements.

4. EHS management plans and procedures.

In b. Implementation and Operation (implementation):

5. Personnel, training, and Contractor services.

6. Exchange of documents and information.

7. Facilities design and construction.

8. Operation, maintenance, and change management.

9. Community awareness and emergency response.

c. Measures and inspection (Evaluation):

10.EHS Performance monitoring and measurement.

11. Accident investigation, reporting, and analysis.

The 12.EHS management system audit.

d. Manage audit and continuous improvement (adjustment).

13. Management audit and adjustment.

System requirements

The requirements for each element of the EHS Management System Model are outlined below. Although these content basically covers the requirements of the EHS management system, it can be adapted to adapt the system to corporate policies, procedures, structures, and operations, and there is no reason why all companies must use this strict system. The Company may adopt the elements and requirements consistent with the existing management system or other environmental management systems (such as ISO14001 and ISO14004).

The EHS management system model is a method or template for a company or factory to prepare EHS-MS.

3.1 The Responsibilities and Obligations of the Management


Establish, communicate, implement, EHS performance should be revised, and supported across the organizational strata. The guidelines should be documented, well preserved, and readily accessible to the public. The policy shall include a commitment to pollution prevention and meeting legal and regulatory requirements.


Managers should actively participate in the EHS management system process through actions and provide adequate resources to fulfill their commitment.


The operation manager shall determine the scope, priorities and steps of EHS management system implementation based on the complexity and risks of the operations and products.


The EHS responsibilities, authority, obligations and capabilities are defined and recorded in the document for communication and implementation in all strata.


In evaluating EHS performance for staff and departments, individual and group EHS performance should be recognized and considered. Establishing a reward and punishment mechanism is a way to motivate managers and employees to improve their EHS performance.


And a system should be provided to encourage employees to actively participate in the EHS-MS process and to communicate with good EHS procedures, procedures, practices, and techniques.


The EHS-MS shall have clear purposes, objectives and indicators, and shall assess the EHS performance for individuals, departments and companies. The system should also include measures to turn requirements into procedures and procedures.

3.2 Risk assessment and management


The system shall be able to identify risks, evaluate consequences and possibility of risk, and assess ongoing management measures to prevent and reduce risk. Potential EHS impacts of the product or process should be evaluated as early as possible during research, development, and planning.


Regular risk evaluations of operations, engineering, and products are conducted by competent personnel to identify and evaluate potential risks related to the Company and its business, personnel, facilities, users, and other products directly associated with, the public, and the environment. Regular evaluation of emergency situations (including transport accidents and their potential impacts).


There should be a risk evaluation system, prioritizing the identified risks to manage them in a cost-effectiveness manner. Risk management decisions should be documented and communicated. According to the characteristics and size of the risks, put forward the corresponding corrective measures for the evaluated risks, and form the documents. There should be a subsequent process to confirm that these corrective actions have been implemented.


Risk assessment should be timely corrected during a period of time or change. A process shall be performed to verify that new and improved device design and program changes have appropriate EHS protection measures.


Beneficial information should be obtained and preserved from environmental, health and safety evaluations, and EHS risks to undelivered equipment or facilities should be controlled and managed.


The system shall ensure appropriate, accurate and effective product safety information.

3.3 Compliance and other requirements


The system shall ensure that all applicable EHS compliance requirements are well-known and comply with the corresponding procedures and steps. Information on relevant regulations, regulations, licenses, norms, standards, procedures and practices shall be kept up to date, able to resolve disputes and conflicts, document the formed operational requirements, and transmit them to the relevant employees.


There shall be a regular evaluation for compliance with regulations, regulations, licenses and company requirements.


There should be procedures for investigating violations, including the exchange of lessons learned from the operations of the company. Through a thorough analysis to identify the root causes of the nonconformity, feedback to the planning and make continuous improvement, to eliminate the unsafe factors of the system.


Actively participate in the preparation of new compliance requirements when necessary.


At an appropriate organizational level, the emerging EHS compliance requirements are monitored and used to identify the impacts and benefits on the company's operations.


The system shall communicate in situations where the emerging EHS compliance requirements may have a significant impact on the production plant or the company's regional or global operations.

3.4 EHS management plans and procedures


There should be a strategic plan to establish and maintain written EHS goals and indicators, including a time frame for achieving these tasks. The goals and indicators set at each corresponding department and level of the organization shall be in line with the company's EHS policy. When establishing and reviewing objectives and indicators, regulatory and other financial, operational and business requirements, important EHS matters and impacts, technical solution selection, and the views of the relevant stakeholders are considered.


Plans and procedures for achieving goals and indicators (including the time frame) should be defined, established and maintained. At each corresponding department and level of this organization, the responsibility for achieving these goals and indicators is divided. Procedures are reviewed regularly to ensure compliance with current operations, activities, and operating procedures.


EHS management plans and procedures should be revised as necessary to accommodate new developments, new or corrective activities, products or services, and newly recognized EHS impacts and related matters.

3.5 Personnel, training, and contracting services


The system shall select, configure, train, and evaluate the qualifications, capabilities, and skills required by the EHS job qualification criteria to meet specific job requirements.


To meet EHS requirements, ensure that employees are aware of potential safety, health and health, and environmental risks. The work content shall include at least: regular evaluation of employees' knowledge and skills according to the requirements and training documents to evaluate the training effect.


In the event of personnel change, there should be a procedure to assess individual and overall experience, knowledge and competence.


There should be a procedure for employee and occupational health management, including procedures for prevention and reduction of work and work injuries and occupational diseases. The PPE requirements shall be specified and communicated to the Employee and the Contractor. Train the staff to ensure that the PPE requirements are implemented.


There should be a procedure to evaluate and document and feedback on employees meeting compliance requirements, responsibilities, EHS performance improvement goals, and EHS management improvement measures. As a part of the annual review or other reward and punishment system, the evaluation of hired EHS performance will be helpful in achieving continuous EHS improvement.


Procedures for evaluating and selecting the Contractor's services include evaluating the ability to complete the work while ensuring safety and environmental protection and while being in line with the Company's EHS management system.


Contractor performance requirements shall be defined and communicated, including the provision of trained, qualified personnel and the ability to perform specific tasks; and a self-supervised process.


The system shall enable mutual effective management of the two organizations providing and receiving the Contractor's services, and shall verify that the Contractor carries out EHS management in coordination with the Company's EHS management system, which shall include procedures for regular contractor EHS performance evaluation, information feedback, defect discovery and correction.

3.6 Document and information exchange


Drawings and other patent documents necessary for the proper operation and maintenance of the facility shall be readily available and kept up-to-date.


Information related to potential hazards of materials should be kept up to date during operation. Monitor the personnel exposure according to the personnel risk assessment, exchange the protective measures taken, and record and review the corresponding health data.


Information on potential hazards related to raw materials and products shall be documented and communicated to ensure proper transportation, use, and disposal.


Records related to operation, maintenance, inspection and facility changes shall be maintained and protected. The recording handwriting is legible, easy to identify, and can track the activities involved.


There should be procedures to identify, control and maintain records that include training records, review and review results. Policies, procedures and guidance documents should be checked regularly, and revised and replaced in time. Record retention period shall be specified and expired documents shall be recovered from all locations for distribution and use.


There should be procedures for the free and open communication of EHS affairs. For example, create "hotline" calls to enable employees to reflect questions and problems about EHS violations. Pay attention to the confidentiality, and to investigate and deal with the situation reflected.

3.7 Facilities design and construction


The project management system and procedures shall be documented, which shall be easily understood and executed by qualified personnel. EHS managers shall be involved in the planning and process design of facilities at all levels.


In the design and construction of new or modified facilities, approved design procedures and standards that meet or exceed the relevant management requirements, and where no regulations exist, approved design procedures and standards that reflect the company requirements shall be used.


There shall be a quality control and inspection system to verify that the facilities meet the design technical requirements and to construct according to the applicable standard requirements.


Differences from the approved design procedures and standards or the approved design can only be recognized and recorded when reviewed and approved by the designated authority.


Pre-commissioning review shall be conducted and documented. To ensure: construction (construction); safety, health and environmental precautions in place; emergency, operation and maintenance procedures are ready, risk management recommendations have been developed and implemented as required; personnel training has been completed; and regulations and permit requirements are met.


Guidelines and procedures should be established to implement and record risk assessments of safety, health, and the environment at specific design stages to ensure compliance with the organisation's EHS and operational objectives.

3.8 Operation, Maintenance, and Change management


The system shall be revised and implemented operation, maintenance and inspection procedures and shall be corrected in time. Potential high-risk operations should be identified, and special procedures should be established (such as a work permit system requiring two or more personnel to be present in the operation).


EHS regulations and a work permit system for communication, documentation and enhanced implementation to inspect and review mechanical and operational risks. Operating procedures are up-to-date and readily available, should handle affordable communication between the various operations, and have a set of procedures to manage the identified risks.


Important alarm, control and shutdown equipment shall be identified, tested and maintained regularly. A system shall control the temporary failure or failure of important alarm, control and shutdown equipment.


The system shall be able to track pollutant discharge; evaluate pollution prevention measures; control leakage and pollutants to meet policy, management requirements and business objectives; prevent overflow and leakage objectives; control and manage soil and groundwater pollution caused by equipment operation; and propose requirements for long-term idle or scrapped facilities.


At the stages of the design, operation and maintenance, the potential pollutants should be evaluated to control the potential impact on human health, local environment, production operations and costs. Establish a list of harmful substances, and record the treatment of harmful substances.


The system shall manage temporary and permanent operations and facility changes, including superior approval of changes; EHS analysis; compliance with regulations and approval standards, acquisition of required licenses; including documentation of change causes; documentation of potential consequences and required compensation; time limits, including procedures for verifying temporary changes not exceeding initial approval and without review and approval; contact and training with employees and contractors.


EHS regulations, procedures and procedures should be developed, communicated, documents formed, and strengthened management of non-production site, work-related activities, including vehicle operations. Maintain the facilities, vehicles and equipment in a safe and operational state, provide suitable safety equipment and hardware, and conduct regular inspection and maintenance of them.

3.9 Community Awareness and Emergency Response


There should be a procedure consistent with the size and operating characteristics of the company, which should consider and record and respond to the community requirements and concerns about the operation of the company and the facilities. Business managers should establish and maintain a dialogue with the relevant communities, the local EHS administrations, emergency response organizations, or other relevant parties. Businesses should communicate with the community about important changes in a timely manner to reduce concerns about them.


Each facility should have an emergency response and crisis management system that includes a series of written, timely, updated, easily accessible, communicated and understood plans. These plans include organizations, responsibilities and permissions, internal and external communication procedures, participants, equipment resources, safety, health and environmental information, and contact with other companies and community emergency response organizations.


The equipment, facilities and trained personnel necessary for the emergency response shall be identified, guaranteed and regularly tested.


A simulation and drill procedure should be developed and maintained. This procedure includes the consideration of external communication and impact. The purpose of the exercise is to verify the applicability of emergency response plans and the guarantee of resources. The personnel involved should understand the roles, responsibilities and capabilities of the Company and government emergency response agencies and be them in the emergency response plan.

3.10 EHS performance monitoring and measurement


Managers should establish and maintain a monitoring system for regular monitoring of those facilities and company work activities that seriously affect the EHS performance and management. As a procedure for recording EHS performance, it should be documented and communicated to track EHS performance, relevant operational control measures, and compliance with factory or corporate EHS objectives and indicators.


Monitoring equipment shall be calibrated and maintained regularly, keeping records of these activities in accordance with company procedures.


Measurement, evaluation and inspection of the facility and the Company EHS shall be conducted regularly and relevant managers communicated with the results.

3.11 Accident investigation, report, and analysis


The system shall have procedures for reporting, investigation, analysis and recording of accidents and major attempted events in terms of safety, health and environment. The accident reporting procedure shall include at least: the type of accident to be reported, the reporting department and the reporting time limits.


There should be a procedure designed to promptly investigate and discover the root cause and related factors of attempted accidents and accidents, and determine the corrective or preventive actions required to reduce the risk of reoccurrence of such accidents and related accidents. If necessary, guarantee to take relevant legal action to document and reflect the legal results.


Disfound shall be retained and regularly analyzed, to determine which improvements to procedures, standards, procedures or management systems are correct and used as a basis for improvement.


There should be a procedure for whether corrective actions have been implemented, documented and regularly evaluated, and sufficient resources are allocated to address these problems.


The experience and lessons learned from accidents and near misses shall be communicated among the company operators and other relevant personnel.

3.12 EHS management system review


Employees shall participate in the preparation and implementation process of the EHS management system, which includes a self-review process of the implementation of the EHS regulations and procedures for the facility.


The EHS management system review procedure shall be prepared and implemented, with the purpose: to determine whether the system conforms to the EHS management objectives and indicators planned by the company, whether the system has been effectively implemented and maintained, and whether the EHS management system review results information can be provided for the corresponding managers. The review procedures includes review scope, frequency, method, review ability, responsibilities and requirements for system review and report results.


The EHS management system will be reviewed regularly by trained reviewers, based on priorities, EHS activity risks and previous review results. Review operational and management procedures according to the predetermined frequency to determine the procedures for a requirement of the EHS-MS.


The scope and frequency of the EHS management system audit shall reflect the complexity of the operation, the degree of risk and the performance file.


The EHS-MS review results shall be promptly analyzed and documented to correct defects and deficiencies in the system. Experience and lessons learned should be communicated between the operating areas and organizations within the company.


The EHS management system should be reviewed by a group of multidisciplinary personnel, including relevant experts outside the unit. Management audit shall be performed by the local and partner managers.

3.13 Management audit and adjustment


To achieve continuous improvement, the managers of the organization should regularly review and evaluate the effectiveness of the EHS-MS. The audit content should include the review results, the extent to which certain objectives and indicators are met, the quality of the system, and the relationship between the relevant parties.


Record the audit results and report them to the corresponding manager as the basis for continuous improvement. For example, to improve EHS performance, managers should review the need for changes to EHS guidelines, objectives and other procedures and procedures.


There should be a system to ensure that the problems evaluated by the EHS management system can be rectified.

EHS policy

EHS policy is a statement of the principles and intentions of all their environment and occupational health and safety behaviors, which reflects the general direction and basic commitment of enterprises in environmental and occupational health and safety protection. Therefore, it can be said that the EHS policy is the general guiding direction and action principle of enterprises in the field of environmental and occupational health and safety protection, and also reflects the general commitment of the top managers to the environmental and occupational health and safety behavior. The EHS policy is also the driving force of all activities in the field of enterprise environment, occupational health and safety, involving all employees and other relevant parties, and each employee should understand and comply with it

A positive, time-cutting and feasible EHS policy will enable enterprises to determine the overall guidelines and action guidelines for environmental, occupational health and safety management, and provide an overall framework for establishing more specific environmental, occupational health and safety goals

The three commitments of EHS policy are to comply with applicable EHS laws, regulations and other requirements; to ensure continuous improvement; to prevent accidents and protect the safety and health of employees.

System files

Level 1: EHS Management Manual;

The second layer: the EHS program file;

Level 3: EHS operation instructions, operating procedures, management methods, guidelines, document forms and other documents

Environmental, occupational, health and safety commitment letter.docx


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